ANKARA YILDIRIM BEYAZIT UNIVERSITY
FACULTY OF MEDICINE
UNDERGRADUATE MEDICAL EDUCATION BOARD
WORKING PRINCIPLES AND PROCEDURES
Purpose
Article 1- (1) The purpose of these principle and procedures is to regulate task, cooperation and the working principles of the board regarding the preparation, implementation and evaluation of the education-training programmes. The board is responsible for the coordination of the Basic Medical Sciences undergraduate education-training and the medical doctor programme at Ankara Yıldırım Beyazıt University Faculty of Medicine.
Scope
Article 2 – (1) The scope of this principle and procedures covers the provisions related to task, cooperation and the working principles of the board regarding the preparation, implementation and evaluation of the education-training programmes. The board is responsible for the coordination of the Basic Medical Sciences undergraduate education-training and the medical doctor programme at Ankara Yıldırım Beyazıt University Faculty of Medicine.
Basis
Article 3 – (1) This principle and procedures has been prepared on the basis of “Ankara Yıldırım Beyazıt University Faculty of Medicine Directive” adopted by Ankara Yıldırım Beyazıt University Senate, .dated………. and numbered …… and on the basis of articles 16, 17 and 18 of Higher Education Law numbered as 2547.
Definitions
Article 4 – (1) The following terms shall have the meaning as specified;
a) Undergraduate Medical Education Board (UMEB) means Ankara Yıldırım Beyazıt University Faculty of Medicine Undergraduate Medical Education Board,
b) Chief coordinator means the faculty member, responsible from the coordination of Undergraduate Medical Education Board,
c) Vice-Chief Coordinator means the faculty member who is vice-chief coordinator,
d) Term Coordinator means the faculty member, responsible from the coordination of courses, practices and examinations, that are going to be conducted each year in the faculty,
e) Vice-Term Coordinator means the faculty member who is vice-term coordinator,
f) Course Board Coordinator means the faculty member responsible from the coordination of courses, practices and examinations, that are going to be conducted each course board in the faculty,
g) Course Board Vice-Coordinator means faculty member who is Course Board Vice Coordinator,
h) Invigilator means a faculty member or a research assistant, determined by UMEB and assigned by the Dean at the beginning of each academic year.
Working Principles of UMEB
Article 5 – (1) According to the Article 4 of Ankara Yıldırım Beyazıt University Faculty of Medicine Education, Training and Examination Directive, UMEB consists of deputy dean in charge of education, chief coordinator, vice-chief coordinator, term coordinators and vice-term coordinators. The dean or a vice dean in charge of education, assigned by the dean, she chairs the board. Coordinators are selected from among the faculty members by the dean at the beginning of each academic year and assigned by the faculty board of directors. Chief coordinator, vice-chief coordinator, term coordinators, vice-term coordinators may be re-assigned at the end of academic year.
(2) The tasks of UMEB are;
1. determining and submitting the academic calender of the following year to dean’s office to be disscussed by the faculty board until the end of each academic year.
2. ensuring that all the studies regarding the undergraduate education and training, indicated on the academic calender, are conducted regularly and harmoniously.
3. submitting the proposal for a change in the program to the Dean's Office, to be discussed at the Faculty Board, due to compelling cases that may cause disruptions in education and training,
4. evaluating the academic year within one month following the end of the academic year and submitting the results to dean's office.
5. submitting the changes necessary to improve the quality of education as well as the opinions and suggestions about course tools and their infrastructure. to dean’s office.
6. submitting the amendments, opinions and suggestions about the regulations and directives to dean's office,
7. submitting other studies requested by the faculty board, faculty board of directors and dean regarding education and training.
(3) The tasks of Chief Coordinator and Vice-Chief Coordinator are;
a) ensuring that UMEB rules and prodecures are being conducted regularly,
b) reviewing the syllabuses proposed by the relevant disciplines/departments and finalized by term coordinators and vice-term coordinators and submitting them to dean's office, to be discussed at the faculty board,
c) ensuring the necessary coordination during the works of the board.
(4) The tasks of Term Coordinator and Vice-Term Coordinator are;
a) determining the number and duration of the courses in each semester and the disciplines/departments, that could participate in course committees, within the framework of National Core Education Programme (NCEP) and in communication with the relevant disciplines/departments,
b) determining the examination dates as well as the day of commencement and due dates of schedules for which they are responsible, at least 3 (three) months before the academic year begins,
c) determining the course board coordinators of the period for which they are responsible,
d) ensuring that the training activities are carried out in accordance with the programs, in cooperation with the relevant faculty members, and informing the Chief Coordinator about the problems, detected,
e) evaluating the questions that have been recorded to AYBU question bank by the relevant faculty member and pre-checked by course board coordinators before publishing,
f) ensuring that the exams are held in accordance with the Faculty of Medicine Education-Training and Examination Directive by organizing examination halls in coordination with student affairs department and determining the duty stations of invigilators,
g) evaluating the success of the training period at the end of the academic year and delivering the results to general coordinatorship for submission to dean’s office,
h) conveying the training programme changes to general coordinatorship in her/his own period of responsibility,
i) determining the course board coordinator and course board vice-coordinators from among the faculty members.
(5) The tasks of Course Board Coordinator and Course Board Vice-Coordinator are;
a) cooperating and being in touch with the relevant term coordinator regarding the functioning of the course board.
b) ensuring a pre-press check of the questions that have been recorded to AYBU question bank by the faculty members, on duty in the relevant course board.
c) supervising whether the sample of the question structure, number of questions and question distribution rates, that are going to be notified by the relevant coordinatorship, for the relevant course board examination, are considered or not.
d) ensuring that the questions, that have been recorded to AYBU question bank of the faculty of medicine, are formed as an exam booklet and reproduced properly by the faculty members on duty in the relevant course board and being in the printing office personally during the printing process.
e) ensuring that the relevant course board examination is conducted appropriately,
f) ensuring that the problems that may arise during the exam regarding questions or exam documents are notified to the relevant term coordinator and resolved.
g) receiving all the documents, approved by the exam invigilators and delivering them in a sealed envelope to the relevant term coordinator at the end of the exam.
(6) The tasks of the invilgators are;
a) ensuring that the exam is conducted appropriately,
b) being present at the exam center at least thirty minutes before the commencement time of the exam and not leaving the exam hall, where they are commissioned, during the exam,
c) notifying the Course Board Coordinator and/or the relevant Term Coordinator immediately of any negative factor that disrupts the exam order and taking down statements.
d) Notifying the Course Board Coordinator and/or the relevant Term Coordinator about the problems that may arise during the exam regarding the exam documents and exam questions and taking down statements,
e) Delivering personally the below-mentioned documents completely to course board coordinator at the examination hall;
a) Student attendance sheet and the minute of the exam signed also by invilgators
b. Examination question booklets
c. Examination answer sheets
d. Blank examination booklet and answer sheets
f) If the invilgator has an excuse that prevents her/him from acting as an invilgator on the date determined at the beginning of the academic year and notified to her/him, s/he must immediately notify the Dean's Office of this excuse to be forwarded to the Course Board Coordinator and/or the relevant Term Coordinator.
g) Legal actions shall be taken against the faculty members who do not attend the duty of invigilation without an excuse, in accordance with the provisions of Article 4-14 of “AYBU Procedures and Principles Regarding the Rules to be followed by the Academic Staff and Students during Exams”, that took effect with the Senate decision dated 21.05.2019 and numbered 2019/20/01.
Effective Date
Article 6- (1) These working principles and prodedures shall take effect on the date of issue.
Execution
Article 7- (1) The provisions of these working principles and procedures shall be executed by the dean of Ankara Yıldırım Beyazıt University Faculty of Medicine.
