Scientific Research Projects Coordination Unit
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Ankara Yıldırım Beyazıt Üniversitesi

Ankara Yıldırım Beyazıt University

Scientific Research Projects Coordination Unit

EU and Other Externally Funded Projects Frequently Asked Questions

A special account is opened at the bank for each project by the accounting unit that maintains the project accounts, upon submitting a petition for opening an account. For projects for which support is not yet certain, if the grantor requests the bank account number, the accounting unit may open a special account at the bank before the grant is awarded.

The project manager is responsible for ensuring that expenditures are used effectively and efficiently in accordance with the project conditions and objectives, and for compensating any damages arising from the ineffective and inefficient use of project resources.

The amounts in the special account are used for accommodation, travel and subsistence expenses, purchases of consumer goods and materials, fixtures, machinery and equipment, services and other expenses within the scope of the project, in accordance with the project contract.

In project-related accounting records, the foreign exchange buying rate of the bank holding the special account on the date the payment was made, the advance payment was made for offsetting advances, and other transactions are based on the date the foreign exchange buying rate is used. The foreign exchange selling rate of the Central Bank of the Republic of Turkey is used for transactions related to foreign exchange transferred to the special account and the valuation of these foreign exchanges.

Advances and payments to be made under the project are made without limitation, as determined or instructed by the project manager. Advances for the purchase of goods or services are given to the project trustee. The letter appointing the trustee specifies the timeframe within which the goods or services will be received and the timeframe within which the advance payment will be offset. The project manager may also use advances themselves, subject to the rules outlined above.

The originals of the documents related to the grants obtained and the payments to be made from these grants are kept in an orderly manner by the spending unit to be given to the auditor responsible for the audit of the project when necessary, and the certified copies are kept by the accounting unit that makes the payments of the project, as an attachment to the accounting document.

For payments related to goods or services, the attachment of documents such as invoices, invoice substitutes, and payrolls is essential. The provisions of the Central Government Expenditure Documents Regulation, published in the Official Gazette dated December 31, 2005, numbered 26040, apply analogously. Depending on the type of expenditure, other documents related to the expenditure may be used in addition to these documents if necessary. The supporting documents used in the expenditure constitute the basis for the expenditure. Those making the expenditure are responsible for the content and accuracy of these documents. The responsibility of the accounting officer who maintains the project accounts for the grant is limited to the accurate accounting of expenditures based on supporting documents, and the safekeeping and reporting of these documents for auditing.

In accordance with Article 4, subparagraph (c) of the new Court of Accounts Law No. 6085, which was published in the Official Gazette No. 27790 dated 9.12.2010 and entered into force on 01.01.2011, the use of other resources and funds provided domestically and internationally, including European Union funds, has become subject to the audit of the Court of Accounts.

Daily allowances for travel undertaken within the scope of the project, if any, will be paid in accordance with the provisions specified in the project. In the absence of any specific provision in the project contract, for domestic travel, the amount will be double the daily allowance payable pursuant to Article 33, paragraph (a) of the Daily Allowance Law No. 6245. For international travel, the provisions of the Daily Allowance Law will apply. Accommodation fees will also be paid, provided they are documented, at four times the daily allowance payable pursuant to Article 33, paragraph (a) of the Daily Allowance Law, not to exceed the documented amount.
 
Each project is evaluated independently.